How do you collect data from different sources?
How do you extract data from documents?
How do you feed your information system?
How do your colleagues access company documents by tablet/mobile?
How do you share your data?
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What’s DPA?
Data Processing and Archiving (DPA) system is most simple FTPS + transactions solution
What’s FTPS + transaction?
Document storage as you have it now + data extracted from and/or describing that document
Your current FTPS server or Cloud storage
Currently you have to dig into folders, sub-folders, sub-sub-folders to find your document. Or open all the results the keyword search returns to you until you hit the right one.
DPA
With DPA you search on all fields you indexed your document on, just like applying filters on spreadsheets. And you get exactly the document you’re looking for + the data from it.
Your Scenario
Old-School: Most of your data is found on paper.
DPA usage
Within DPA create a template for each document type. Scan the documents, import them into DPA and let operators capture all needed data.
Result
Your data is digitized. Captured data is used as metadata for searching your digital archive or it can be exported for use in other systems.
Meant for
Any paper documents, such as: registration forms, order forms, health records, contracts, CV's, expense reports, timesheets, invoices, and the like.
What's specific
The data entry screen is divided into two parts. The first part shows the image of the document, while the second part shows the fields to be captured. The operation is failsafe with only one button control, no training is needed. Confidential parts of the document can be hidden from the operators.
Your Scenario
Semi-digital: Your documents and data are scattered around diverse folders on your server(s).
DPA usage
Within DPA create desired templates. Import your documents and let your operators index them.
Result
All your documents are in one place. Within DPA search for documents by any indexed value or their combination.
Meant for
Major file types, such as: spreadsheets, word documents, presentations, emails, audio files, video files, images, and the like.
What's specific
Users can index and upload desired files from any computer. Users that have the required privileges can search and retrieve documents.
Your Scenario
Shell: A dedicated software manages your data, but external parties cannot access it.
DPA usage
Use DPA as a "data-firewall". Let external parties input data first into DPA, or let them access data only found in DPA.
Result
When confirmed that submitted data is clean, migrate the data to your internal systems.
Meant for
Data originating from external sources, such as: web forms, services, smartphone apps, machine2machine, and the like.
What's specific
Data can be submitted from any platform.